Faculty and staff email distribution lists are available for communicating with specific groups of employees. The lists are tightly moderated and their use is governed by the Institutional Mass Text and Email Communication Tools Policy.

Requirements

  • All faculty and staff may submit messages to the lists.
  • Messages submitted to the lists are moderated for content; however, the sender is responsible for accuracy of the information submitted (dates, times, phone numbers, grammar, and punctuation).
  • Content must be specific to the selected audience and relevant to all members of the selected audience.
  • Messages generally should be sent to only one list. Under some circumstances, the moderator may grant permission to send to multiple lists based on the content of the message, but this is determined on a case by case basis. A message may not be sent to multiple lists as a way to reach all CSU employees.
  • Messages must be about official university business and serve a business purpose.
  • The lists may not be used to distribute newsletters, recruit research subjects or promote events or unit-level programming, all of which should be done through SOURCE or other means.
  • Messages that are relevant to more than one audience should be submitted to SOURCE and/or posted on the CSU University Events Calendar.

Lists

ListAudienceAddressHow the List is Populated
AcadFacAcademic Facultyacadfac@lists.colostate.eduLists are generated based on eID and HR data. No opt-in is required; there is no opt-out.
NonTenureFacNon-tenure Facultynontenurefac@lists.colostate.eduLists are generated based on eID and HR data. No opt-in is required; there is no opt-out.
TenureFactenure Facultytenurefac@lists.colostate.eduLists are generated based on eID and HR data. No opt-in is required; there is no opt-out.
AdminProAdministrative Professionalsadminpro@lists.colostate.eduLists are generated based on eID and HR data. No opt-in is required; there is no opt-out.
StateClassState Classified Personnelstateclass@lists.colostate.eduLists are generated based on eID and HR data. No opt-in is required; there is no opt-out.
DeptAdmin (formerly DeptSect)Department Administrative Assistantsdeptadmin@lists.colostate.eduLists are generated based on data in the Oracle Human Resource Management System (see the HRMS User Guide, section 5).
DDDDeans, Directors, Department Headsddd@lists.colostate.eduLists are generated based on data in the Oracle Human Resource Management System (see the HRMS User Guide, section 5).

Exception Subscriptions

Message Moderation

Messages submitted to faculty/staff campus email lists are moderated by MarComm’s internal communications staff. Messages must by submitted by 2 p.m. to be moderated on the same day. Messages are not moderated when the University is closed.

Guidelines for All Faculty/Staff Campus Email Lists

  • Message Topic: Colorado State University applies the rules set down in the Federal Private Express Statutes for moderating the faculty/staff campus email lists. In summary, the content must be “the business of the agency” and not contain commercial advertising, religious or political editorials or solicitations, or unlawful or obscene material.
  • Message Content and Length: Messages should be concise, to the point, and include a point of contact for more information.
  • Spelling, Grammar, Accuracy, and Readability: The sender is responsible for spelling, grammar, and accuracy of names, titles, dates, etc. Moderators cannot line edit submissions.
  • Email Etiquette: Avoid sending messages in all capital letters and use only commonly known abbreviations and acronyms. Messages that contain libel, slander, or obscenities will be rejected.
  • Subject Line: Messages must contain a subject line (a short, relevant sentence is appropriate); avoid using all caps.
  • Signature: Include a brief signature so recipients know who the message is from and who to contact for more information.
  • Attachments: Messages sent to the faculty/staff campus email lists may include attachments.
  • Retracting, Editing: Messages sent to the faculty/staff campus email lists cannot be retracted or edited.